Add Value to Devices Such as Digital Copiers,
Multifunction Printers, and Fax Servers
Laserfiche Import Agent provides effortless
document importing and management within
a Laserfiche repository. Businesses constantly
generate documents that must be readily
accessible. These documents come from a
variety of sources, such as multifunctional
peripherals (MFPs), which include devices
performing any combination of printing,
faxing, scanning, and copying. Without the
Import Agent, the risk of misfiling documents
and incorrect index cards exists. Documents
are more difficult to find as a result.
Laserfiche Import Agent maximizes document
accessibility by automating document importing
and document management within the Laserfiche
repository.
Laserfiche Import
Agent Knows…
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Where to look for documents
Laserfiche Import Agent looks for documents
wherever they are created and sends those
documents to a Laserfiche folder. The Laserfiche
Import Agent monitors file folders. For
example, an MFP captures documents and stores
these documents in a file folder on a network.
Laserfiche Import Agent automatically looks
for specified documents in that network
file folder and moves them to the Laserfiche
repository.
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How to organize your documents
Configurable document filters in Laserfiche
Import Agent organize documents into folders
based on filename, document type, or a combination.
For example, the Import Agent provides the
capability of importing TIFF images from
a network folder into the Laserfiche repository.
Moreover, the Import Agent auto-populates
the index card template fields for the imported
TIFF image.
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How to minimize network traffic
An automated schedule efficiently archives
documents in the Laserfiche repository.
Schedules represent the time during which
the Laserfiche Import Agent actively looks
for documents in specific directories thereby
minimizing network traffic during peak hours
of the day. In an exemplary instance, a
remote office in a wide area network (WAN)
would configure a schedule to send captured
documents over the WAN to the Laserfiche
repository at the main office during off-peak
hours. Scheduling document transmittal in
this manner conserves network bandwidth.
Laserfiche Import
Agent Highlights
• Automatically
import documents into a Laserfiche repository
• Schedules
allow documents to be imported during off-peak
hours
• Emulate
any filing schema already established for
your paper documents
• Apply
user-defined index card templates to documents
automatically
• Auto
populate fields in index card templates
• Create
unique names for documents automatically
• Eliminate
misfiled documents
• Archive
documents within the digital Laserfiche
repository for long-term preservation
Promote Efficient Document Management
Laserfiche Import Agent designates a destination
folder for captured documents. The destination
folder does not have to exist in the Laserfiche
repository prior to importing the document.
If the destination folder does not exist
when the captured document is imported,
it will be automatically created. Moreover,
Laserfiche Import Agent provides for naming
a captured document using the original file
name. Automatic assignment of index card
field data to captured documents upon importing
them is an additional capability of Laserfiche
Import Agent.
