Manage Secure Document Retrievals Smarter

Laserfiche Accessibility Solution

Paper & Accessibility
As you manage budget constraints, growing workloads and increasing demands for instant information, how does paper impact the accessibility of your workplace?

Consider the productivity lost when visually impaired staff can't access information on paper. Consider filing cabinets that hold important information but prevent the mobility-impaired from making productive use of it. Consider the physical challenges of carrying boxes from storage rooms and manually searching their contents.

The Costs of Inaccessibility
• Paper-based information locked away from staff and the public
• Limited staff participation in vital work processes
• Lower productivity organization-wide
• Obstructs process of hiring and retaining productive workers
• The cumulative costs of paper storage, retrieval and distribution

The Value of Accessibility
• Vital information instantly available to all authorized persons
• Everyone participates in the work environment
• Creates a level playing field where everyone is productive
• Enables increased hiring of disabled workers
• The cumulative benefits of digital archiving and instant retrieval and distribution

How Laserfiche Improves Accessibility
When you scan or import documents into Laserfiche, the advanced OCR engine essentially reads them and creates a text version of their contents. This text provides crucial benefits for the mobility and visually impaired.

The text of your documents is accessible to text-to-speech (TTS) software that reads it aloud. Full-text searches from desktop computers ease the physical burden of manual searches through file cabinets and boxes. Efficient digital distribution via e-mail, CD and the Web replaces trips to storage rooms.

Accessibility benefits are immediate. For example, with paper files, consider these accessibility challenges:
• Filing cabinets impede access by mobility-impaired staff
• Information trapped on paper is inaccessible to visually impaired and blind staff
• Physical burden of finding and distributing files
• Comprehensive security: no Active X controls
• Difficulty communicating with staff & the public, including disabled citizens

Now consider the Laserfiche difference:
• Desktop search & retrieval provides instant access to the mobility impaired
• TTS compatibility unlocks documents for visually impaired
• Drag and drop folders on a computer screen instead of lifting and carrying boxes from storage rooms
• Improved public service & internal communication with accessible Web, e-mail & CD distribution
Accessibility Benefits

Section 508 Compliant
Laserfiche provides essential accessibility functions as required by Section 508 of the Rehabilitation Act. In addition to the general efficiency and productivity benefits of a digital archiving and retrieval solution, Laserfiche is committed to improving information accessibility for everyone.

• Compatibility with Henter-Joyce's JAWS TTS program
• Keyboard access to all functions
• Reversible white-on-black text capability
• Accessible user documentation
• Manage entire document repositories from desktop computers
• Follow your preferred procedures with customizable folders and index fields
• Index electronic and image-only documents with customizable templates
• Manage revisions with Version Control
• Manage retention schedules with portable volumes
• Reduce clerical labor and mistakes with automated OCR and indexing

Fast Information Access for Everyone
Laserfiche Intelligent Search features retrieve documents instantly. Flexible full-text and customizable index field searches performed from the computer keep documents accessible on demand while eliminating trips to storage rooms. Visually impaired staff can also use TTS software for fast access to retrieved information.

• Eliminate trips to file cabinets for everyone, including the mobility impaired
• Instant desktop access & TTS-compatibility for visually impaired staff
• Documents on demand with Laserfiche Intelligent Search
• Combine text & index field searches to pinpoint relevant documents

An E-Government Solution: Accessible Web Publishing & Improved Public Service
As more citizens demand instant access to public information, government agencies need an efficient, affordable and accessible Internet solution. Laserfiche Weblink is an e-government solution that provides a simple, searchable and secure way to publish documents on an intranet or the Internet. Remote offices, other agencies and the general public can search available information without increasing your workload.

Advanced Design Benefits Administrators and IT Professionals
Laserfiche is a stable, proven document imaging and management system that is easy to use and maintain. While managers and staff experience an immediate boost to productivity and accessibility, IT professionals enjoy full scalability and easy integration with current and future technology. More than 16,000 organizations worldwide already benefit from these Laserfiche advantages.

• An intuitive interface engages your staff's current PC skills
• Managers administer most Laserfiche functions
• Open architecture allows easy integration with existing systems
• Non-proprietary TIFF and ASCII file formats guarantee future accessibility
• Scalable to grow with your needs - improve accessibility enterprise-wide
• Supported by a global network of service professionals

Real-World Success Story: The Postal Rate Commission

The Paper Problems
The Postal Rate Commission primarily sets the postal rates but it also deals with customer inquiries and complaints. In the past, anyone who needed information on a case or a classification had to either travel to the PRC in Washington D.C. or send for the information, which cost time and money. If they were able to travel to Washington, they next had to contend with storage rooms full of filing cabinets and boxes.

• Simple, economical Web publishing without HTML coding
• Platform-independent access with standard Web browsers
• Provide TTS-compatible information to all authorized persons via the Web
• Improved communication with the public at large
• Your digital archive remains secure - post only those documents you want to post
• An intuitive interface engages your staff's current PC skills
• Managers administer most Laserfiche functions
• Open architecture allows easy integration with existing systems
• Non-proprietary TIFF and ASCII file formats guarantee future accessibility
• Scalable to grow with your needs - improve accessibility enterprise-wide
• Supported by a global network of service professionals