Solutions
for HealthCare Industry
Document Management for HIPAA
Compliance
Need to get a handle
on HIPAA? Sierra Business Consulting Group can help.
Frustrated by filing
cabinets and rooms filled with patient records, charts and lab
results?
Concerned about meeting the HIPAA compliance requirements?
Laserfiche document imaging
and management software virtually eliminates the need to deal
with paper charts and records in your office. How? By transforming
them into digital files...accessible only to authorized personnel
with proper security rights.
Less Paper, More Access:
• Quickly
retrieve and share records from any PC
• Shorten
the insurance billing and payment cycle
• Manage active/inactive
medical records, claims, billing statements, enrollment forms,
EOBs, handwritten notes, prescription forms and much more
• Protect
patient privacy according to HIPAA guidelines
• Improve
efficiency and patient care by giving multiple staff members
concurrent access to patient records
• Reduce costs
for office and offsite storage
• Integrate
with your existing financial applications and electronic medical
record system
• Leverage
the Web by giving physicians, nurses and patients secure Web
access to medical records if appropriate
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Solutions
for Local Government
Document Imaging & Management for
Local Government
• Access
mission-critical records on demand
• Simplify
retention schedule management
• Streamline
legislative processes
• Universal
Accessibility & Long-Term Records Preservation
Setting the standard in local government
document imaging and management, Laserfiche helps thousands
of government bodies around the world meet the challenges of
21st-century public service.
Consider your growing workload. Responding
to demands for instant access to public records. Keeping those
records secure and accessible for the future. Maintaining archives
of E-size maps and drawings, and providing fast, simultaneous
access to engineers and emergency personnel. Preparing and distributing
Council meeting agendas and minutes. Disaster recovery planning.
As you face these issues in the Clerk's Office,
in Public Works, in your Police and Fire Departments - throughout
local government - what is the impact of paper and microforms-based
records management on budget, productivity, disaster preparedness
and quality of service to citizens and staff?
Consider the Costs
• Labor
spent responding to public information requests
• Time-consuming
document retrieval from records rooms & offsite storage
• Adhering
to records retention schedules and ensuring timely destruction
of expired records
• Compiling,
approving and distributing agendas
• Preserving
mission-critical public records over the long term
• Difficulty
controlling access to and distribution of sensitive records
• The cumulative
impact on your budget, productivity and quality of public service
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Solutions
for Federal Government
Document Imaging
for Federal Government - The Digital Archival & Retrieval
Standard
• Consider
the Problems with Paper
• Overwhelming,
expensive paper traffic
• Time and
labor to respond to public information requests
• Expensive,
inaccessible storage for many document types and sizes
• Difficult
to control access
• Loss, misfiling
and damage
• The cumulative
impact on your organization's budget, productivity and quality
of public service
Now Consider the Laserfiche Difference
• Economical
and simple CD and network distribution
• An e-government
solution: efficient Web publishing without HTML coding
• Intelligent
Search provides instant retrieval
• Digital
media conserve storage space
• Comprehensive
security prevents unauthorized access
• Digital
archiving prevents misfiling and loss
• The cumulative
benefits of saved time, reduced costs, enhanced security and
improved service
All four branches of the Armed Forces utilize
Laserfiche to archive, retrieve and work effectively with their
paper and electronic documents. Along with them are government
agencies, government-related organizations and government-subsidized
groups using Laserfiche to work faster and more efficiently
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Solutions
for Financial Services
Document Management
for Financial Services - Paperless Solution Increases
Profitability
• The
Cost of Doing Business with Paper
• Productivity
lost searching for files
• Mailing
and faxing documents to clients and field personnel
• Copying
and storing files for archival purposes
• Expensive
physical storage space
• The cumulative
impact on overhead costs and quality of client service
The Value of Document Management
• More
cost-effective compliance with SEC, NASD, Sarbanes-Oxley and
other regulations
• Instant
document retrieval recovers lost productivity
• Fast, economical
CD, Web and e-mail distribution
• Secure,
simple digital archiving
• Reduce space
needs with digital storage media
• The cumulative
benefits of reduced costs and more efficient client service
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Solutions
for Law Enforcement Agencies
Document Imaging
in Law Enforcement - Thousands of organizations across
the U.S. use document imaging everyday
Document Imaging:
• Reduces
indexing time
• Finds relevant
information fast
• Distributes
documents
• Preserves
fragile records
• Saves storage
space
• With Document
Imaging in Your Organization
• Valuable
time is saved
• Work productivity
increases
• More space
is available
• Documents
are not lost or misfiled
• Distribution
costs are slashed
More than 20,000 government, private and
non-profit organizations around the world use Laserfiche Document
Imaging. Here's why:
"The best thing about this system
is the research our investigators can do by going back and searching
on a word. When we have a crime report, we put the whole package
in [Laserfiche.] Photographs, mug shots if there's a suspect,
and a rap sheet... It's a great resource for investigators.
A great investigative tool."
-
Lt. Jim Nelson, Visalia P.D., California
"Laserfiche was easy to use and
had all the features we needed. We knew that installing Laserfiche
in the other agencies countywide was going to be the best use
of the grant."
- Maggie Moore, Automation Supervisor, San Luis Obispo County
"I'd say that if you're even a little
literate with computers, you can learn to use the software in
just an hour or so."
- Ray Trost, Investigator, Whitewater Police Department
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Solution
for Educational Institutions
Document Imaging
& Management for School Districts - Universal Access
to Student & Administrative Records
Reconciling Administrative Demands &
Budget Challenges
Consider your growing student population.
Limited classroom space. Overflowing storage facilities. Increasing
demands for instant information. The records storage and retrieval
burden of complying with federal laws such as FERPA and HIPAA.
As your district administration faces these
issues, what is the impact of paper and microforms-based records
management on efficiency, productivity, and quality of service
to district departments, students and your community?
Compare & Contrast
Consider the Costs
• Valuable
office and classroom space consumed by physical document storage=
• Money and
time spent searching for lost and misfiled documents
• Time-consuming
manual searches for transcripts, School Board meeting minutes
and other administrative and student records
• Difficulty
controlling access to sensitive student and personnel documents
• Incompatible
electronic records systems that complicate information storage
and retrieval
• Cumulative
impact on your district's ability to serve more students, parents
and the community at large with fewer resources
• Consider
the Laserfiche Difference
• Reclaim
productive space and eliminate file cabinets with digital document
storage
• Instant
records access with intelligent search, retrieval & distribution
• Transcripts,
disciplinary actions, etc., archived in individual electronic
folders and full-text indexed for constant availability
• Comprehensive
security protects records from unauthorized use
• Simplified
integration with student information management systems and
other applications in district-wide use
• The cumulative
benefits of saved time, reduced costs, enhanced security and
more efficient service
"Public education today is burdened with
more paperwork than ever before. Laserfiche helped our staff
minimize paper-shuffling and searching for documents while keeping
us in compliance with local, state and federal requirements."
-
Frank Auderer, Superintendent, St. Bernard Parish K-12 School
District
Laserfiche at Work in Your District
District offices and school records centers
scan personnel files, student records, transcripts, business
documents - all your working and archival documents - into single
or multiple Laserfiche databases. You can also import word processing,
spreadsheet and other electronic documents to be archived in
native file formats. Paper files can then be destroyed or transferred
to a more cost-effective remote storage facility.
Authorized personnel then search and retrieve
documents instantly with Laserfiche's Intelligent Search. Users
view, print and e-mail documents from their desktops. Documents
may also be archived to CD-ROM or dynamically posted to your
intranet or the Internet at large without HTML coding.
Comprehensive enterprise-class security protects
your digital records archive with individualized security measures
for multiple departmental databases. CD-based backups can be
stored safely off-site. Audit trails constantly monitor access
to confidential records such as teacher credential files, resumes
and immunization records. Your electronic and scanned paper
documents are as secure as they are accessible.
"I was getting so many records that
I could have filled the Astrodome. We get requests from places
like other school districts and Social Security offices, and
we can find them right away with Laserfiche."
- Barbara Smith,
Director of Special Education, Vidor Independent School District,
TX
For example, with paper files, consider the
costs of maintaining a student's portfolio over the course of
his or her educational career:
• How
many hard copies are required for review and archiving?
• What are
the physical storage costs for the entire district?
• How much
staff time is required to distribute photocopies?
• What are
the cumulative costs in terms of budget, productivity and service?
Now imagine tracking the portfolio with
Laserfiche:
• Scan
the portfolio or import it as an electronic document with simple
drag-and-drop actions
• Scan only
new pages when additions are necessary
• Distribute
for review on the Web or CD
• Protect
portfolio integrity with comprehensive security and audit trail
monitoring
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Solutions
for Building & Planning Industry
Document Imaging
for Building & Planning - The Digital Archival &
Retrieval Standard
Consider the Problems with Paper:
• The
time it takes to fulfill plan requests
• Expensive
and inaccessible physical storage for large-size documents
• Inefficient
manual distribution methods
• Easily damaged
original blueprints
• Difficult
to control access
• The cumulative
impact on your budget and quality of public service
Now Consider the Laserfiche Difference
• Intelligent
Search provides instant retrieval
• Digital
imaging easily captures and stores E-size drawings
• Simple,
economical Web, CD and network distribution
• Digital
archiving protects originals from wear and tear
• Comprehensive
security prevents unauthorized access
• The cumulative
benefits of saved time, reduced costs, and improved access and
security
• More than
1400 government agencies use Laserfiche Document Imaging. Here's
why:
"When we needed a building plan,
I used to have to search through our file room. I would emerge
days later, covered in blue ink! Now, with Laserfiche, I can
sit at my computer and pull up the plan in seconds."
- Andre Betas,
Database Administrator, City of Birmingham, Alabama
"When someone wants to do something
to their own property like building a well, for example, they
have to first research the surrounding property. They have to
come down to the office, and we have to take the time to find
the records. With Laserfiche, we can make these records available
to anyone with Internet access."
- James Cross,
Program Manager, Human Services Department, City of Anchorage,
Alaska
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